Guidance Secretary I
The Mount Horeb Area School District is seeking qualified candidates for the Guidance Secretary I position. Our District's mission, in partnership with the community, is dedicated to nurturing, educating and challenging our students while preparing and empowering them to be productive, responsible and self-fulfilled members of society.
The Guidance Secretary I responsibilities consist of clerical, receptionist, and technology support to accomplish the objectives established by the school’s office and in support of the High School and Student Services programs. Among other things, the Guidance Secretary I adapts to a wide variety of responsibilities; presents a positive image in all communications with students, parents, community, and staff; properly handles confidential matters related to students, student records, parents, staff and any other school issues with a student-centered approach.
LENGTH OF ASSIGNMENT:
240 days (11 months)FULL TIME EQUIVALENCY:
7:30-4:00 p.m., Monday through Friday
All staff, students, and community stakeholders
PREFER APPLICANTS POSSESSING THE FOLLOWING QUALIFICATIONS:
Required experience and training:
High School Diploma.
Ability to type 60 words per minute.
Demonstrated ability to effectively interact with others in person, by phone or written communication.
Recent successful experience in a responsible office position.
Extensive experience with Microsoft Office and Google Applications.
Minimum three (3) year’s satisfactory experience working in a school or office setting with the general public.
Hold current certification in first aid and CPR (or secure such certification within the first semester of employment.)
Demonstrated ability learning to use a variety of office equipment, including multi-line phone, copier, facsimile, and laminator.
Demonstrated ability to assume responsibility for routine decisions in the absence of an immediate supervisor.
May require successful passing of District clerical skills test.
Desired experience and training:
Specialized knowledge and/or secretarial-related experience in a public education setting (e.g. prior experience in fast-paced, school office setting).
Vocational/technical training or associate degree (executive assistant, office management or business management); a minimum of two years of progressively responsible secretarial experience; or any combination of education and experience that provides equivalent knowledge, skills, and abilities.
Computer experience or training in Microsoft Office applications and Google Suite.
Successful experience with student scheduling and/or spreadsheet and graphic use.
Willingness to attend formal training.
KNOWLEDGE SKILLS AND ABILITIES:
Ability to work independently with minimal supervision.
Superior ability to responsibly handle and safeguard confidential information.
Strong oral and written communication skills.
Interpersonal skills appropriate for the social-emotional needs of students at the high school level including empathy, positivity, and patience.
Thorough knowledge of modern and efficient office technology, software and procedures.
Exemplary ability to organize and keep accurate records.Ability to prioritize, multitask, and meet deadlines.
Normal office environment and moderate noise levels.
Routine interruptions to workflow.
The physical demands described below are representative of those that must be met by an employee to successfully perform the essential functions of this job. Reasonable accommodations may be made to enable individuals with disabilities to perform essential functions.
· Ability to sit for extended periods of time.
· Must be able to have repetitive wrist/hand/finger movement to work on computer and/or related office equipment.
Interested candidates should please submit a cover letter, resume, responses to the question set, and credentials on WECAN. The first review of applications will take place on May 11, 2017 at 7:30 a.m. The first round of interviews will take place on May 18, 2017. Applicants are requested not to send resumes to the building principal. **This position will remain open until filled.
It is the policy of the Mount Horeb Area School District that no person shall, on the basis of age, gender, race, religion, color, national origin, ancestry, creed, pregnancy, marital or parental status, sexual orientation, medical condition or disease, or physical, mental, emotional or learning disability, be excluded from participation in, be denied the benefits of, or be subjected to discrimination under any program, activity, or employment. If you are a qualified employee or applicant with a disability, you may access reasonable accommodations.